How to Begin

At any point in a project’s lifecycle, from concept through to contract, researchers are expected to engage primarily with their academic unit ( Staff in Research Initiatives & Services (RIS) are also able to provide support as needed in conjunction with the grants facilitator/academic unit.

First steps in Proposal Development:

Factors to consider during the evaluation of a funding opportunity and subsequent development of a proposal include:

Appropriate type of application/agreement – Grant vs Contract/Agreement

Characteristics of Grants:

  • No direct or indirect remuneration to the principal investigator or co-investigators.
  • Research objectives are defined by the principal investigator.
  • Memorial and its researchers retain Intellectual Property rights.
  • No limitations on publication of Memorial’s intellectual property.


  • A research funding award which does not meet ALL of the above characteristics.

Research proposals/agreements are reviewed/submitted/established as per the Contract Administration Policy and in accordance with the Research Contracts and Agreements policy.


Student involvement 

Researchers need to identify whether students will be engaged as part of their thesis work or as staff for non-thesis research.

Publication rights 

As an academic institution, the right to maintain the ability to disseminate research results of faculty, students, and staff, is paramount. In alignment with Tri-Agency policy, no delay is permitted for the writing, presenting, or defence of a student’s thesis in relation to a research project. Under specific circumstances, sponsors are able to review proposed publications (including presentation, communication material, etc.) within a pre-determined review period. The ability for a sponsor to object, the permissible grounds for objection, and the maximum delay for review and revisions, may vary depending upon the project.

Budget and resource requirements (eg., space requirements, specialized equipment) 

Researchers should consult with their academic unit, as required, for all resource requirements in the development stage of research projects.

Resources: Tri-Agency Financial Administration Guide;

Budget Template: 

Any applicable research clearances

To be eligible to receive and administer research funds, institutions must agree to comply with a number of Tri-Agency and internal institutional policies. To be in compliance with these policies, the following clearances are required where appropriate:

  • Human ethics;
  • Animal ethics;
  • Biosafety

Research Ethics Boards and committees that may be applicable include the Interdisciplinary Committee on Ethics in Human Research (ICEHR); Animal Care Services, Health Research Ethics Authority (HREA); The Grenfell Campus Research Ethics Board (GC-REB);  Biosafety


Intellectual property (IP)

Members of Memorial University produce significant intellectual property. The University has an obligation to facilitate the use of intellectual property in which it has invested and to share in the benefits realized.

See IP Policy:

IP includes the rights relating to:

  • literary, artistic and scientific works, including computer software,
  • performances of performing artists, phonograms, and broadcasts,
  • inventions in all fields of human endeavor,
  • scientific discoveries,
  • industrial designs,
  • trademarks, service marks, and commercial names and designations,
  • protection against unfair competition,
  • and all other rights resulting from intellectual activity in the industrial, scientific, literary or artistic fields

Direct/Indirect Costs

The costs of carrying out externally funded research, whether grant or contract based, fall into two broad categories: direct costs and indirect costs (also known as research overhead).

Direct Costs include the stipends, salaries and benefits for research personnel, including faculty, staff, postdoctoral trainees and students, materials and supplies, travel, equipment, purchase of specialized services, and subcontracts.

Indirect costs, also known as research “overhead”, commonly include, but are not limited to:  research administration, academic administration, financial administration (including purchasing and accounting), human resources, and libraries.  Indirect costs are recovered through the application of indirect cost rates as outlined in the indirect costs policy.  For further details, please refer to Memorial’s policy on the Indirect Costs of Externally Funded Research. In the case of any variation between the information on this page and the official policy, the terms presented on the policy web site shall prevail.